Meeting 1- Demo meeting Report

Date : 27th Feb 2016

Time :3:30-5:30 pm

Venue : FCC Main Auditorium

22 February 2016 will remain etched in the memories of FCC Vanitha Vedi , the day a new toastmasters club was born, Fcc Vanitha Toastmasters club .
FCC Vanitha Toastmasters Club is the first ladies Malayalam toastmaster club in Qatar and by coincidence was charted on the birthday of the founder of Toastmaster International - Dr. Ralph C Smedley . This makes it all the more memorable. Thanks to Area 53 Director Yoosaf Vannarath for guiding and carrying out all the needful for the success of this venture of FCC Vanitha Vedi.

The first meeting, a demo meeting after chartering the club, was convened on 27 Feb 2016. Around 55 people attended the session inclusive of members and prospective members.
                                    

We would like to express our sincere gratitude to Qatar Malayalam Toastmasters club, ICC Eve's club, Doha Malayalam toastmasters club, Doha club and Dakes club for making our demo meet a phenomenal one lending their senior toastmasters as role players. We are grateful to these senior TM role players for spending their valuable time to showcase an effective session.

The Sergeant at arms of the Day was our club’s VPE Jamsheela Shamim who warmly welcomed the audience and requested the president to take further proceedings. The Club President Aparna Ranish during her address briefly described about the need for toastmasters and expressed the clubs gratitude towards FCC executive director, Mr. Habeeb Rahman and AD Yoosaf Vannarath who paved ways for the club formation. She then handed over the stage to the Toast master of the day TM Abida Subair.
TM Abida Subair was awarded first place in extempore speech and third in debate competition in the most recent cultural fest conducted by FCC Vanitha Vedi which was commemorating the international women’s day. She was a familiar figure to our members due to her wholehearted involvement in other social activities in and around Doha for kids and women development. In the meeting she did a fantastic job by conducting the whole meeting so elegantly and fabulously. Her take on the theme “Vidhyalam” which means School virtually took us back to our good old school days. She described herself as the headmistress and addressed each role players as teaching and non-teaching staffs of the school. She was so professional in her approach and delivery. Kudos to QMTC for having nurtured such a talented toastmaster.
Time keeping and management is a very vital and difficult task, this role was marvelously done by TM Sandhya Premchand from Doha toastmasters club. She managed the timing of meeting so well; alarming at all occasions where the limit was getting exceeded. Her promptness helped us wind up our meeting in time, instilling value of time in all.

                                           

Errors are bound to happen while we speak and to rectify our mistakes and take note of the good usages we had a vivid Grammarian TM Sheela Tomy from Doha Malayalam toastmasters club.
Sheela is an award winning Malayalam story writer and is an executive member of FCC. She is a very active writer and is a prominent public profile in Qatar. Having her as a role player for our demo meeting was an inspiration and additional attraction. She performed this role in perfection, notifying all the erratic usages as wells as reinforcing on good words and quotes used though out in meeting. Her grammar report exhibited great vocabulary and knowledge in the language.

Coming on to the first session of the meeting, the presentation of prepared speeches, we had two speakers. Our first demo speaker was TM Nadheera , an ardent social worker under the banner of Indian Isalmic association, a member of QMTC. She delivered her P1 project and was indeed her first speech as she was yet to give her P1 in her home club. The title of the speech was “Ende Adhya Gaanam” which meant My first song. She was flawless in her delivery as it never seemed like an ice breaking for the audience.
The second demo speaker was TM Sabeena from Dakes club . A passionate toastmaster, VPE of Dakes club , achieved her Competent communicator from and Competent leader from Toast master international , awarded second prize for best table topic speaker in Area contest etc. her achievements are boundless. She delivered a P5 project titled “Varoo Pachappilekku kadakkam” which means Come on, let’s get back to greenery . It was an amazing speech with great voice modulation, gestures conveying an important and thought provoking message.

Being a demo meet there was no time allotted for voting as well as comment sharing.
Next session, the second phase of the meeting was the most interesting session, the table topic session and was handled by TM Fousiya Hanzas . She is the treasurer of QMTC and has achieved her competent communicator from Toast master international recently. She rocked the show by conducting an excellent table topic session .Her presentation was natural and the crowd welcomed it whole heartedly and displayed perfect participation.
The table topic speakers were TM Rejeena Saleem, TM Sajna MAshur, TM Saleela Majid, Safoora Saleem and TM Sheeba Ashokan . Congratulations to all the participants as it require a great deal of courage to speak instantaneously on a topic. Being a demo there was no voting for the best table topic speaker.

The Third session and the final one is the general evaluation which was well handled by our vibrant TM Shaini Kabir. She is the past president of ICC Eves, ICC Gavels councilor , has achieved Competent communicator from Toast master international. She mesmerized the audience with her lively and natural way of presentation. She did justice to her job and made the newbie toastmasters understand how general evaluation needs to be done. She is also one of the Mentor of our club, the other mentor being TM Rifna Sadath from ICC Eves.
The first Evaluator was TM Rejeena Salim from Doha Malayalam toastmasters club. She is the sergeant at arms of the club and is also a well-known personality in Doha due to her social activities. She evaluated the P1 speech of TM Nadheera very well. The evaluation was highly motivating and informative.
The second evaluator was TM Sajina Manshur, VPPR of QMTC and has brought in many accolades to QMTC. She is an avid toastmaster and has served as Master of ceremony for area contest, Contest Chair for club contest and program conveners for FCC events. She evaluated TM Sabeenas speech and portrayed an excellent evaluation. The points of improvement provided were appropriate and helpful.
All the role players performed wonderfully making this demo meeting an epic
The demo meeting was followed by an official address from Divison Q director, DTM Rghavan, We take this opportunity to thank him for taking his busy time out to witness the demo meet and provide our fellow toastmasters an insight in TM fraternity
He answered all their queries with ease and guided them to take the up toastmasters – a path to success. He also added spending four hours a month for self-development is as important as daily exercises and is going to lift us up in the crowd.
Following his address Area 53 Director Yoosaf Vannarath introduced the club excom and subcommittee members and also briefly explained their portfolios.
The Excom and subcommittee members are s as follows:
1. Aparna Ranish- President
2. Jamsheela Shamim- Vice President Education
3. Manju Milan- Asst. Vice President Education
4. Sunila Jabbar- Vice President Public Relation
5. Thayyiba Arshad - Asst. Vice President Public Relation
6. Saleela Majid- Vice President Membership
7. Bindhu Haridas- Asst. Vice President Membership
8. Shereena Razak- Secretary
9. Fasila Secretary- Asst. Secretary
10. Soumi Shoukath - Treasurer
11. Harisa Al Jabir- Asst. Treasurer
12. Safoora Saleem- Sergeant at Arms
13. Sumayya Thaseen- Asst. Sergeant at Arms
We thank him from the bottom of our heart for helping in identifying the right people to conduct the demo and also for the guidance and support in chartering this FCC vanitha toastmasters club.
Next on stage was our FCC Executive director, Mr. Habeeb Rahman, the key person behind the lead and success of every attempts of FCC Vanitha Vedi. He is our source of inspiration and has helped each one of us to grow by providing us a world of opportunities. A great orator, highly knowledgeable yet very humble and down to earth. He has always taken all steps to develop women and does all needful for women empowerment. He highlighted that organizing and time management aspects for a speech are very important and that is one of the main reasons behind the formation of the club. He also gave his feedback on the meeting proceedings and wished the club good luck for our future meetings.
Finally the stage was handed over back to the president who received feedbacks on meetings from the audience , announced the date and time of next meeting as 12 March 2016 from 6:00 pm -8:00 pm at the same venue. The meeting was adjourned after a note of thanks to all the fellow toastmasters and interested audience.

To make the big story short we would say that it was a great memorable demo meeting highly packed with all valuable vitals for our new fellow toastmasters understanding.

Thank you
Aparna Ranish